Support for Childcare Business and Governance

Support for childcare business and governance

How well do you know your childcare business?

How sustainable is it?
How healthy is it?
Do you know its legal structure?
Do you have personal liability?
What are your responsibilities with regard to Ofsted?
What are your employer/employee responsibilities?
Do you know your legal responsibilities with regard to:
- Companies House
- Charity Commission
- Data Protection and
- Safeguarding children?

Tools to support your childcare business

SWOT analysis

SWOT analysis is a simple but useful framework for analysing your organisation's strengths and weaknesses, and the opportunities and threats that you face. It helps you focus on your strengths, minimise threats and take the greatest possible advantage of opportunities available to you.

Cash flow forecasting

Cash flow forecasting is a key aspect of financial management of a business, planning its future cash requirements to avoid a crisis. Identify potential shortfalls in cash balances in advance - think of the cash flow forecast as an "early warning system". This is, by far, the most important reason for a cash flow forecast.

Business health check

Business health check measures how your business is performing and helps you determine where you need to focus your resources to achieve the most impact
staffing and management issues that are restricting growth specific areas, action plans and sources of support for business improvement

Business plan

Business plan is a formal statement of business goals, reasons they are attainable and plans for reaching them. It may also contain background information about the organisation or team attempting to reach those goals.

Legal structure

Legal structure is the legal definition of your childcare business, e.g.,

Unincorporated charity

Unincorporated charity
Charitable Incorporated Organisation (CIO)
Company Limited by Guarantee (CLG)
Community Interest Company (CIC)
School-run (Sec 27, charitable aims)
School-run (maintained)
Sole Trated
Public Limited Company (PLC)
Understanding your legal structure and the roles and responsibilities of the management board is essential for future sustainability and to limit personal liability.

Organisation structure

Organisation structure is a system used to define a hierarchy within an organisation. It identifies each job, its function and where it reports to within the organisation.

30 hours free entitlement 

Acas: Help and Advice for employers & employees


The Charity Commission

Checklist for starting and expanding a childcare provision

DfE: Early years business sustainability

Early years and childcare registration handbook

Early years business sustainability: guides for providers

Early Years Business Zone - Business Toolkits

EYNFF Calculator

Foundation Years - Marketing

Great Business

Leasing business premises: Occupier guide

Managing monthly finances


Percentage Calculator 

PLA Publications and Resources

Pre-school Learning Alliance members LAWCALL 01455 255205 24h free legal helpline

Publication: Charity Essentials

Set up a business

Support your charity's future sustainability

Sustainability concerns

Write a business plan

Guidance for admissions, agreements and invoicing

Sample invoice for Early Years Educational Entitlement

AGM checklist

Ideas to encourage parents to attend AGM

Model agenda

Officer roles handout AGM training

updated Business Health Check questionnaire April 2019

CIC structure

CLG structure

Committee Guide November 2018

Committee's Safeguarding Roles and Responsibilities August 2018

Constitution Myth Buster - July 2017

Customer vs. competitor research

DBS and EY2 Frequently Asked Questions

Expansion checklist

Marketing plan template

Monthly cash flow projector

PESTLE analysis template

Record Retention Periods

Section 27 structure

Sustainability checklist

SWOT analysis template

Trustee Welcome Pack

Treasurer Support Pack

Voluntary-managed structure

Case studies

Record and Retention (1)

Record and Retention  (2)

Ethnicity data

Ethnicity data update

GDPR record-keeping

GDPR Forum Spring 2018 resources

GDPR Presentation


GDPR Quiz Answers

GDPR General Resources

GDPR Frequently Asked Qestions

Business and Data Protection Regulation - Handout

Preparing for the GDPR - 12 Steps

GDPR Glossary

GDPR Guidance

ICO General Information and Updates

ICO fee and registration changes

Guide to the data protection fee

Information Sharing Guidance

Information Sharing guidance

Information sharing advice for safeguarding practitioners

Consent Under GDPR

GDPR 6 Privacy Principles

Example Data Audit

Privacy Notice Suggested text for pupils

Tapestry Protocol Document (Updated to reflect new SF)

Data Transporting Policy

Record and Retention Information

Record Retention Periods

PAYE and Payroll for Employers

Below, you can find our business sustainability tool, which won the Local Authority Sharing Practice Award in the 2018 national Childcare Works Awards.

Managing Conflict

Top Tips for building good working relationships (2019)

Size: 23.87 KB File format: docx

Alison Morris - Lead Early Years Governance and Business Adviser


Tel: 01223 507119